Account Receivable - Kế toán công nợ

DUTIES AND RESPONSIBILITIES

Responsibilities and duties for this position shall include, but not limited to the following areas and activities. At management’s discretion, direction may be given for tasks outside the scope of work described.

• Review in a daily basis all credit transaction closed to city ledger and clear all the adjusting entries with income auditor..

• Review guest ledger high balance, immediately inform Front Office Manager or Finance Manager if guest high balance exceeds to the amount that stipulated in financial policy and procedure.

• Submit list of bad and doubtful debts for review and approval for write-off to the Financial Controller, and forwarded GM‘s for signature or approval.

• Maintain records and history of all credit works.

• Recommend policy and procedure improvements to the Finance Controller, where applicable

• Review all credit application from local & overseas travel agencies and do investigate from credit references.

• Send appropriate letters of reminders to slow-paying debtors in accordance to policy.

• Take appropriate actions against defaulting debtors and recommend such cases to the credit committee for next course of action, including the suspension of accounts and legal action.

• Investigate dispute charges and correspond with client. Where necessary.

• Verify all credit or debit notes which relate to the city ledger accounts.

• Review bank transfer payment, cash or cheque collection and ensures accounts in the AR Computer system are updated. Also to ensure all collection receipts are handed over to General Cashier for bank-in purpose on daily basis (if any).

• Ensure AR Aging accounts and make sure that all accounts aged above 90 days will be reported to Financial Controller.

• Ensure proper update of payment from debtors daily. This included all collections for the day, contra with account payable for barter payments.

• Reconcile receipt of payment between Account Receivable and General Cashier’s report every week, so that there is no debtor omitted from the debtor lists.

• Coordinate with Reservation Department, Sales & Marketing Department and Front Office Department, make sure that all contract are in place.

• Send all VAT invoices & pro-formal invoices to local & oversea travel agent and follow up religiously their payments.

• Check all memo arrival and make sure it will be reflected (charged accordingly) in the IFCA system.

• Monitor all contra deal with all travel agents, ensuring proper statement are sent to contra-deal parties.

• Print & issue Red Invoice for all invoices, make sure all computation are accurately correct.

• Prepare monthly Account Receivable report and forecast collection and submit to Financial Controller.

• Perform any other duties as may be assigned from time to time.