Accounts Payable

Key Responsibilities:

• Responsible for reviewing and processing all vendor invoices and payment documents in line with company policies.
• Maintain the Accounts Payable sub-ledger and ensure timely payments based on contract terms.
• Match invoices with the Daily Receiving Summary and verify alignment with approved Purchase Orders or order forms.
• Ensure all invoices are inspected, stamped, and accurately recorded.
• Prepare payable vouchers, record expenses in the journal, and generate payment checks.
• Confirm accuracy of payment checks (amount, signatures, mailing address) before dispatching to vendors.
• Stamp all paid invoices and documents before requesting authorized signatures.
• Send payment checks along with remittance advice to vendors.
• Review and input petty cash reimbursements into the accounting system.
• Record all issued checks in the Cash Disbursement Journal.
• Support the preparation of the monthly Accounts Payable schedule and assist in month-end financial reporting.
• Ensure full compliance with hotel policies and internal controls; escalate issues to supervisors as needed.
• Perform other tasks as assigned by the supervisor.