Accounts Payable Supervisor

As Account Payable Supervisor you’ll ensure validity and accuracy of all invoices and their appropriate allocation and timely payment, always following the SOPs, policies and procedures.Obtain, date-stamp and file copies of all documents which support authorized purchases (PR’s, PO’s, Delivery Notes, signed Receiving Reports, Acceptance Minutes etc.) for future matching to invoices.Compare details of quantities, unit costs, etc., on regular purchase orders to those on authorized purchase requests.Spot-check periodically internal purchase orders for food and beverage items against their appropriate market listsAudit price and quantity variances as per daily Receiving Variance ReportProcess daily invoices; that is, to match them to their supporting authorizations and receiving records.Ensure accuracy of account allocations, entry accurately into the Ledger following SOPs and Local Law.Ensure invoices are scanned and approved properly by the Head of Department / Executive Committee before payment is processed.Batch invoices and post them and check if these are approved by respective Heads of Department.Determine all payments due and to submit the disbursement schedule to the Director of Finance & Business Support for approval prior to the actual preparation of checksSchedule payable cash flow for the following months to optimize the hotel’s cash flow.Ensure all payments due pay out in a timely manner, no scanned errors in pending invoices over 30 days in the accounting system.Ensure IHG Debts is paid out/offset on time.Raise, record and allocate manual checks for urgent payments through pre-printed cheque, manual cheque, Banking payment and Telegraphic Transfer.Ensuring all expenses and travel claims submitted are in order with all the necessary supporting documents before submitting them for final approval.Ensure all service contracts have been recorded in contract log which shows expiration date, contract value and payment method.Prepare & input journal entries for the month-end closing, such as accruals for the regular goods & services and delivery dockets not paid, the prepaid allocation, the monthly expenses.Following up actively outstanding payment with vendors issues and disputes, especially the outstanding debts over 90 days, propose/report frequency for the direct manager to solve issues.Ensure all the entries for accrual/prepaid have to revert or transfer accurately and reasonably.Ensure Suppliers Aging, balance sheet accounts reconciled properly in monthly basicEnsure debts reconciliation properly with vendors according with SOPs and Tax regulations.Strict implementation of the Control Self-Assessment (CSA) and achieve a 100% score in the CSA Audit of Accounts Payable category.Ensure accuracy of the Monthly Tax Report including VAT, Withholding Tax and Tax payment on time in accordance with Tax regulations.To be courteous and professional when in contact with outside companies/suppliers and to maintain good working relationships with all colleagues throughout the hotel.Carry out any other reasonable duties and responsibilities as may be assigned.