Executive Assistant

PURPOSE OF THIS POSITION:Spartronics Viet Nam is seeking an Executive Assistant who is professional responsible for managing the schedules and communications of Managing Director. PRIMARY RESPONSIBILITIES:- Responsible for managing the schedules and communications of Managing Director. Their duties include prioritizing emails and phone calls, gathering documents to prepare for meetings. - Provide personal administrative assistance, such as writing and editing communication, drafting memos, and preparing communications on the executive’s behalf.- Maintain comprehensive and accurate records, meeting minutes, and action items closure.- Organize meetings, including scheduling, sending reminders, and organizing catering when necessary.- Daily highlights and update on the Managing Director’s agenda and meeting summary.- Manage Managing Director’s calendar, including making appointments and prioritizing the most sensitive matters.- Arrange travel effectively, book tickets, hotels meeting the Managing Director’s expectations.- Responsible for customer care activities: manage customer visit schedule and identify the purpose of their visit for arrangement accordingly.