Facility Manager

HOW TO APPLY:Interested candidates are invited to submit their applications through the school recruitment portal at: https://www.applitrack.com/unishanoi/onlineapp/_application.aspx?posJobCodes=490&posFirstChoice=2020%20-%202021%20SCHOOL%20YEAR%20OPENINGS&posSpecialty=Please note that only applications submitted via this portal will be considered.Division: Operations Position: Facility Manager Reports to: Senior Manager OperationsAt UNIS Hanoi we value cultivating personal and academic excellence through:- Our approaches to teaching and learning - Concept-based, disciplinary and transdisciplinary teaching- A Multi-tiered Systems of Support (MTSS) Approach to ensure access for all learners- Varied assessment strategies to allow students to showcase their strengths and progress- Strong connections and relationships between students, colleagues and parentsPURPOSE OF THE POSITIONThe Facility Manager is expected to manage all facilities on campus. This includes daily repair and maintenance and renovation and construction projects. The position is responsible for monitoring and continuously improving the work performance and quality of work of the contracted services workers, outsource teams and inhouse subordinates through close supervision to ensure that they are executed properly and meet contractual provisions and standards. The position is also responsible for supporting campus capital projects, from the survey, design development stages through to the tendering and construction phases and may include monitoring and supervising on site capital projects from A to Z.DUTIES AND RESPONSIBILITIESSchool Operations- Manage the Inhouse Facilities Operations, repair and maintenance team - Supervise all service providers to ensure that all terms of the contracts are being met with regard to the overall services being provided. Ensure specifically that labor being supplied meets obligations of the contract with regard to qualifications, production, quality of work, correct number of staff and hours worked- Review schedules of services and adjust as needed to maximize production- Provide and maintain steady supervision of vendor supervisors and workers- Provide training as needed to maintain international quality standards- Incorporate international standard of safety in the workplace- Perform chemical supervision to ensure that vendors use only products approved by UNIS and that all chemicals are used in the manner specified by UNIS Operations- Document and recommend to Senior Manager Operations and Director of Finance and Operations any additional services that UNIS Hanoi may consider to add to existing contracts- Maintain Standard Operating Procedures (SOPs) in English and Vietnamese - Disseminate, explain and provide training to direct reports and contractors so that they fully understand all SOPs that pertain to their duties.- Write Requests for Proposals and evaluates; select and recommend contracts and assist in managing operations minor capital and maintenance/repairs budgets- Responsible for creating AutoCAD drawings for minor interior works - And others task or duty as requirement by School and DepartmentCapital planning, projects and construction- Work with Operations staff and teachers to resolve space and planning issues within classrooms and other teaching facilities- Participate directly or indirectly through Operations management on school future campus planning- Liaise with architects and engineers on renew construction/renovations (including clarification on materials, use and installation) and liaise with site contractors re modifications/ alterations/options; conducts cost‐benefit analyses; provides recommendations to enhance operational efficiency and reduce construction and/or maintenance costs- Maintain the library of documents including contracts, designs and as-built digital records- Maintain a record of the design and inventory of School Standard furniture and equipment to maintain consistency throughout the school; plan the fit out for new and refurbished spaces