General Affairs Staff

1. Administration Support- Provide administrative support to ensure the smooth and efficient operation of the office.- Assist in preparing regularly scheduled reports and reconciling expense reports.- Maintain and manage office supply inventory, including monthly stock checks, forecasting, placing orders, and verifying receipt.- Ensure proper functioning of office equipment and facilities by overseeing preventive maintenance, coordinating repairs, and evaluating new solutions to ensure optimal performance.2. Meeting & Coordination- Record and prepare Minutes of Meetings (MOM) and follow up on outstanding tasks and due dates for members on the MOM.- Provide general support to all members of the General Affairs Section and assist with team-related tasks.- Support communication efforts by sending out newsletters and announcements.3. Event & Travel Management- Assist in the planning and organization of company events.- Support the development and application of the company's travel system for Fiscal Year 2025.4. Facilities & Equipment Management- Take charge of managing and monitoring office facilities, equipment, and machinery, including routine checks and preventive maintenance.- Coordinate repairs and troubleshoot technical issues, ensuring minimal downtime and uninterrupted office operations.- Evaluate and suggest improvements or new solutions to enhance the functionality and efficiency of office systems.5. Others- Perform any other tasks assigned by the Line Manager or Management as necessary.