Hr Admin in Ho Chi Minh City

Hr/ Admin duties
- Maintain employee files and the HR admin filing system in good manner.
- Support HR Manager on staff management and conflict settlement.
- Staff attendance recordkeeping and inform departmental managers about late attendance or absences of staff.
- Verify and report on benefits payments.
- Monitor and update the Company’s organization chart.
- Develop administration policy and procedures.
- Implement and execute the company rules & regulations for all employees.
- Ensure the office remains in a tidy and orderly manner.
- Manage monthly payments of showroom/ office and repair payments.
- Control of Office equipment, Office supplies and stationery.
- Liaise with governmental authorities to solve all matters related to the office.
- Support other departments’ activities as required.
- Maintain and manage the leave records.
- Review remittances.
- Assist Line Manager to implement effective Occupational, Health, and Safety activities to make sure they are in compliance with the government and Company regulations & policies.
- Coordinate with related departments as required; compose memos and letters as required.
- Design filing systems and ensure filing systems are maintained and up to date.
- Coordinate with the Finance & Accounting Department to make sure needed documents are in place.
- Perform the purchasing for staff in line with company budget and procedures, research potential vendors, compare and evaluate offers from suppliers for small purchases of departments and for staff team building program, health check-up, year end party … or any staff events.
- Negotiate contract terms of agreement and pricing.

Other HR duties
- Support the HR department in recruitment (if assigned), employee engagement, onboarding, evaluation, and termination processes.
- Prepare quarterly office budgets and manage the expenditure withing budget.
Initiate and take lead in the on-boarding process for new talents when joining a dealer.
- Ensure the relevant HR database is up-to-date, accurate and in compliance with regulations.
- Play a key role in communicating, conveying, and building the company culture.
- Support SHEQ Manager to compile, update, translate and develop internal memo, procedure /policies in line with laws and company situation.
- Complete reports.