HR & Admin Officer

Position Overview:

• This is a HR officer role and provides day to day support for recruitment, expatriate services, HR administration and other tasks in Hanoi Family Medical Practice.

Responsibilities:

Recruitment (40%):

• Work closely with hiring manager and HRM to finalize JD and support the entire recruitment process from defining vacancy until the candidate onboard.
• Determine recruiting sources and circulate jobs to different channel.
• Onboarding process: Implement pre-employment activities for local staffs and expat staffs (occasionally).

Expat management (20%)

• To be in charge of obtainment of Work permit, visa, temporary residence card for expat and support in obtainment of medical licenses for expat medical staffs.

HR data management & Employee Relation (20%)

• Maintain & update personnel files (hard & soft copies). Make sure the consistency & accuracy of data to make sure the HR master database reflects the current staff details & conditions.
• Manage & track employee’s contract & other documents in case of expiration, compile labor contract/ annex/ decision.
• Manage electronic & physical archiving systems of all legal & admin documents.
• Manage full-termination process for local & expat staffs.

Others (20%)

• Organize & support for internal engaging activities for employees including but not limited to company trips, outings for special events.
• Support in preparation & handling all types of inspection including but not limited to labor inspection, insurance inspection, medical inspection, environmental inspection, fire-prevention inspection
• Training: Keep track & follow medical staffs’ training activities.
• Other ad hoc tasks.