HR Administration Executive

Office Tasks:

• Mail Delivery and Receipt: Manage the mail delivery software from Viettelpost, record sender details, and package information; receive mail from the security guard and hand IT over for signing.
• Check and manage office supplies.
• Answer calls through the switchboard and transfer calls or correspondence to the relevant department.
• Welcome customers and partners visiting the office, and guide them to the appropriate destinations.
• Assist with security by monitoring the entry and exit of guests.
• Receive and send information and documents, either in hard copy or digital form via email, mail, or fax.
• Schedule appointments and assist with other administrative tasks.
• Monitor and book flight tickets: Receive information from the agent, track document collection, and handle monthly payments.
• Book hotels for clients and foreign colleagues visiting Vietnam, and handle corresponding payments.
• Be responsible for arranging travel and accommodation for experts and guests.
• Support company events.

Administrative Procedures for Foreigners and Employees:

• Manage mail and delivery of goods.
• Arrange and organize office supplies, ensuring necessary supplies are available for foreigners and employees when needed.

Payment Procedures:

• Create PR, PO, and post GR on the SAP software for payments to suppliers: office supplies, necessities, shipping fees, equipment, flowers, bottled water, office food, and multi-purpose paper.
• Provide and store documents, invoices, and detailed warehouse release slips for payment purposes.

Other tasks as required by supervisors.