Human Resources, Assistant (HR Operations & Talent Acquisition; Outsourced Contract)

Location: 15/F Sai Gon Centre Tower 2 Building, 67 Le Loi Street, Sai Gon Ward, HCMCReporting line: People Advisory, Consultant and Senior Manager, Talent AcquisitionFunction: Human ResourcesRole: Individual ContributorRoles & Responsibilities1. HR Operations (50%)- Perform a variety of daily HR operations of Performance & Reward areas :- Handle and process onboarding and offboarding process (hard & soft copies); support in filing/auditing of employee information records.- Assist the administrational tasks (data/ information collection, information updating, tracking, …) of the following areas: PIT finalization, Mandatory insurance.- Proceed monthly payroll reports, final payment report.- Reconcile the payable amount of SHUI report, payroll report and proceed payment.- Follow up PIT registration (PIT code, PIT dependents...) process; SHUI claims process.- Prepare and submit compulsory reports (Labor report, Incident report…) to authority.- Supervise issuing Labor Contract process.- Carry out the ad-hoc task as assigned 2. Talent Acquisition (50%)Onboarding & Coordination- Coordinate with onboarding team to set up new joiners' logistics & working facilities, including IT setup, Access Card, Parking Card, welcome kit, etc.) for FTE, Intern, and OS.- Conduct manually check AVICAD, AML (only for OS & Intern).- Notify hiring managers on required onboarding set up for new joiners.- Update new hires to AD, PD Function for functional training arrangementWeekly/Monthly/Quarterly Tasks- Collect and keep tracks of new hires required documents.- Follow up incomplete Cisive background check declaration.- Process referral bonuses and special allowances.- Report AML, COI data to Compliance, Internal Audit & HR Audit.- Oversee the job board including consistent quality of job post, credits usage- Vendor and contract management.- Interview arrangements and candidate testing.- Guide new hires on internal processes.- Support HR activities and ad-hoc tasks.