Import - Export Executive

We are looking for an experienced Import–Export Executive with strong expertise in trading operations, shipment handling, and supplier coordination. The ideal candidate has at least 3 years of experience in import–export within the chemical industry (preferred: paint, ink, cosmetics, food ingredients, or related chemical sectors). This position also plays a crucial role in demand planning to support purchasing accuracy and inventory optimization.Key Responsibilities 1. Purchase Order (PO) & Supplier Management• Process purchase orders accurately and ensure timely submission to suppliers.• Coordinate with suppliers on order confirmation, delivery schedule, documentation (PI, COA, MSDS, packing list, etc.).• Manage both commercial shipments and sample requests, ensuring proper tracking and documentation.• Follow up closely on shipment status, production lead time, and resolve issues proactively. 2. Shipment & Import–Export Operations• Work with freight forwarders on booking, shipping instructions, customs clearance, and delivery to warehouse.• Monitor cargo movement end-to-end: ETD/ETA, delays, customs status, demurrage/detention.• Ensure timely warehouse unloading and accurate inbound stock updates.• Handle import/export documents in compliance with local regulations. 3. Demand Planning & Inventory Control• Collect sales forecasts and historical data to prepare demand forecast for purchasing.• Monitor inventory level to ensure stock availability while minimizing overstock.• Track slow-moving and aging stock, propose action plans to sales/purchasing teams.• Support purchasing decisions to optimize stock health and prevent shortages.4. Internal Coordination• Work closely with sales, warehouse, finance, and suppliers to ensure smooth operations.• Maintain updated data in ERP system (PO, inventory, shipment status, sample records).• Provide timely updates on shipment delays, urgent issues, or supply risks. 5. Reporting & Administrative Tasks• Prepare shipment reports, inventory reports, demand planning reports.• Monitor supplier payment schedules and coordinate with finance for timely processing.• Support continuous improvement for operational efficiency.