IT Stock Control Administrator

The IT Stock Control Administrator is responsible for IT inventory management, including managing IT assets lifecycle and handle all related paper documents required based on IT standard policies and procedures, to ensure the accurate control of quantity, quality and adequate documents. The candidate will also work closely with account team to ensure the match and correct inventory record and coordinate regular inventory audits.

* KEY RESPONSIBILITIES AND ACCOUNTABILITIES

I. IT PURCHASE ORDERS

• Daily tasks:

1. Monitor and coordinate with teams in departments/companies to manage purchase orders for incoming IT assets including quantity, delivery schedule, end-user’s information.

2. Enter data from purchase orders and keep tracking status in computer systems.

3. Liaise with teams in department and Warehouse Officer to verify receipts and confirm purchase contents and orders are completed by hand-over minutes/required documents.

4. Keep and track documents related to purchasing.

5. Maintain records of purchases, pricing, and other important data.

• Scheduled reports/Others:

1. Compile report weekly and monthly purchase orders status.

II. IT INVENTORY

• Daily tasks:

1. Monitor and coordinate with teams in departments/companies to ensure that all business operations (plan vs actual) have the right material at the right time, to achieve their objectives.

2. Prepare, deliver, track and handle all in inventory data (hard and softcopy) of IT assets lifecycle, is accuracy of 100%.

3. Manage and control measures to ensure mistakes, inaccuracies and discrepancies are highlighted, addressed and resolved.

4. Record stock pricing to ensure accuracy of product stock information.

5. Develop and optimize inventory stock control policies and procedures.

• Scheduled reports/Others:

1. Compile reports weekly, monthly inventory and supply balance to

2. Liaise with account team monthly about IT Inventory to ensure the match and correct record

3. Analyze data to anticipate future needs and trends generated by a long-term portfolio

And other related tasks are assigned by direct manager.