(Land Rover) Trợ Lý Ban Giám Đốc - Executive Assistant

CAREER OPPORTUNITIES AT PON PHU THAI MOBILITY - LAND ROVER VIETNAMWe are looking for talented and enthusiastic candidates to join our team. If you are ready to take your career to the next level, explore our latest job opportunities!Recruitment position:Executive AssistantI - Requirements:See details belowII - Working location:3S Hanoi Dealer, 467 Nguyen Van Linh, Long Bien, HanoiIII - Benefits:- Extremely attractive basic salary. Annual increasing.- Many very good welfare regimes of European corporations.- Professional and friendly working environment- Social insurance, health insurance, comprehensive health insurance- Reasonable working hours: from 08:30 - 17:30IV - Job details:The Executive Assistant provides comprehensive support in daily operations, ensuring the smooth coordination of secretarial, administrative, and logistical activities. The role acts as a central point of communication and organization across teams and stakeholders, contributing to efficient internal operations and external representation.1. Meeting & Action Coordination• Organize meetings, prepare agendas, take minutes, and track follow-up actions.• Ensure timely coordination of tasks and information flow across departments.• Support planning and logistics for visits, workshops, and other collaborative sessions.• Facilitate communication and alignment across departments.2. Stakeholder & Administrative Coordination• Liaise with internal and external stakeholders to support communication and task execution.• Assist with documentation and processes related to legal, compliance, and governance matters• Monitor deadlines, deliverables, and progress on key initiatives, ensuring timely follow-ups3. General Administrative Tasks• Book hotels, flights, and other travel-related arrangements as required.• Assist with internal events and hosting of company guests when needed.• Manage & implement the company’s stamps4. Executive & Operation support• Handle travel arrangements, accommodation bookings, and entertainment arrangements.• Prepare, track, and reconcile the expense reports and relevant financial documentation.• Maintain and organize documents, emails, and filing systems.• Greet and support internal and external guests in a professional and welcoming manner.• Manage calendar, including scheduling and prioritizing meetings, appointments, conferences, and business engagements.• Carry out other ad-hoc request & other tasks as assigned by the line manager