Legal Secretary

• Personal financial work (e.g., following payment, bill issuance, updating daily Time Sheet);
• Carrying out administrative works (including paper works and secretarial tasks);
• Arranging travel (e.g. book air tickets, hotels, visa, etc.) and accommodation requirements;
• Scheduling meeting/appointments, organizing conference and meeting room bookings and arranging logistics;
• Answering telephone, screening and directing calls and messages;
• Arranging, preparing documents for management board meetings, office meetings, and to make meeting minutes of the Firm;
• Compiling weekly/monthly/quarterly/annually reports, and other reports delegated by lawyers of the Firm;
• Handling/managing calendars and prioritizing e-mails for lawyers on their behalf;
• Coordinating preparations for internal or external activities with the appropriate vendors and external providers (e.g. hotels, restaurants, etc.);
• Assisting the lawyers of the Firm to conduct ‘conflict check’;
• Managing fee proposals as assigned by the lawyers of the Firm;
• Performing other clerical and administrative tasks as assigned by lawyers of the Firm.