Legal Secretary

Role purposeThe Assigned Secretary provides comprehensive administrative and secretarial support to Partner and Employment team, ensuring efficient daily operations and effective management of various tasks. This role requires meticulous organization and strong communication skills, and proficiency in various office systems.Main responsibilities• Calendar & Meeting Management:Manage meeting and business schedule for Partners.Schedule and support in logistics for internal and external meetings.• Financial & Time Administration:Process time entry and transfer.Manage business claims/reimbursements (including client-charged expenses).Maintain taxi reports with full documentation.• Client & Matter Management:Conduct procedures to register new clients, new matters and/or other client registration tasks.Conduct client searches, activate matter numbers.Utilize various Intranet-based office systems.Coordinate with Finance functions in relation to billing and fee collection.• Business Travel Management:Coordinate all aspects of business travel, including booking, itinerary preparation, visa support, pre-trip approvals, and post-trip expense claims.• Document & Information Management:Support in client document editing and management.