Logistics And Bidding Officer

Responsibilities• Prepare PO to vendor: Check item description, unit price and delivery time; compared with quotation and customer order.• Proceed PO to vendor on SAP system• Follow up the delivery schedule for PO to be delivered on time.• Update PO status to sales department or contact vendor to improve delivery time (if required)• Review shipping documents including invoice, kinds of Certificate, … upon receipt from vendors to be correct• Check Air/Sea freight and choose the suitable transportation mode/way, depend on how heavy/big the shipment is, such as: sea, air via DHL/FEDEX or air via Forwarder• As first-help station, handle all issues related to goods and vendors• Doing Customs declaration: Prepare shipping documents and provide to service company• Cross check and confirm the customs declaration form to service company for official declaration• Communicate with accounting department on taxes and duties to be paid on time• Coordinate with service company for the shipment to be released from Customs smoothly• Check physical goods to be enough items and quantity upon good arrives.• Record goods purchased to warehouse on SAP system.• Arrange delivery to customer site• Check transportation rate to customer site with local vendors for heavy packages • Do outbound delivery on SAP system• Compose CO CQ Warranty issued by us (EagleBurgmann VN) if required• Update properly Order Intake, sales and backlog and report to Management Board and Sales department weekly.• Provide documents such as: PO, Invoice and customs declaration form of imported shipments to accounting department to settle payment to vendors• Back up indoor sales job such as making quotation, contract, …• Support other department in sending document to oversea via DHL/FEDEX• Filing related documents per PO.• Bring up critical and risky operational issue to superior in time.• Responsibility for preparing bidding documents and ensure bid submission correctly and timely.• Perform ad-hoc tasks that may be assigned by superior.