Logistics Officer

Working Location: Long Binh, Dong NaiPosition Objective: Responsible for ensuring logistics operations run smoothly, accurately, and on time, from operational coordination to import/export documentation handling, all performed with professionalism.Key Duties and Responsibilities:Inbound Process Management:• Receive the inbound plan from customers and send requests to warehouses and service providers to arrange unloading.• After receiving the goods, check weighing tickets, related costs, and accurately enter data into the company's management system.• Issue weight certificates, inbound tally sheets, and periodic stock reports to customers and management.• Proactively monitor and update the stock status at both non-bonded and bonded warehouses.Outbound Process Management: • Create and send Shipping Instruction (SI) to the service providers, customer,.. based on the client's instructions and booking. • Proactively contact and coordinate with relevant parties (Stevedores, trucking company, fumigation, inspection) to ensure the container / truck stuffing process runs on schedule. • Create a Delivery Order to submit to Customs for goods loading at the bonded warehouse. • Complete and send the export summary sheet, Verified Gross Mass (VGM list), and shipping advice (Shipping Advice) to customers so they can complete their export documents in a timely manner. • Monitor deduction to ensure actual exported goods and documents match (especially for bonded warehouses). • Monitor shipment status until on board (export) or received at assigned warehouse (domestic). Document and Paperwork Handling (especially for green coffee beans): • Check and reconcile costs from suppliers, customers,...by shipment or periodically at the end of the month. • Execute and verify core documents: Create Shipping Instruction and check the accuracy of the Bill of Lading (Bill of Lading) issued by the shipping line. • Handle specific documents for agricultural products: Have experience and proactively prepare documents, coordinating with relevant parties to apply for Phytosanitary Certificates and ICO, C/O (ex. form D, X,...). • Declare and comply with international regulations: Have experience in handling specific export market regulations (ex. Indo). • Manage and file electronic and physical documents, ensuring legal compliance and easy retrieval. Reporting and Communication: • Provide regular (weekly/monthly) reports on inventory status and logistics activities to direct management. • Maintain frequent and effective communication with customers and partners (shipping lines, trucking company, warehouses) to handle arising issues.