Material team Leader

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Task 1: Material Sourcing & Development

• Oversee the entire process of collecting material information, including quality, price, MOQ (Minimum Order Quantity), and lead time (LT), from vendors.
• Manage the creation of master charts for each style based on development TPs/BOMs.
• Directly communicate with buyers (e.g., Nike) to track and verify detailed material information in RMDS (Raw Material Data Sheet) against vendor confirmations.
• Manage the collection of testing reports, standards, and risk assessments (including limitations on heat and washing conditions) from vendors.
• Handle submissions to customers for material quality and lab dip approvals before bulk production orders.
• Lead the arrangement of in-house and external lab tests for materials with quality concerns.
• Collaborate with the product team and vendors to resolve any discrepancies found in item descriptions.
• Oversee the setup and maintenance of the material library in the ERP system.
• Monitor and evaluate suppliers based on ISO requirements.

Task 2: Material Purchasing & Inventory Management

• Supervise the creation of material consumption charts for sample orders and ensure they are tracked and updated.
• Direct the team in creating purchase orders manually or through the ERP system for materials needed for sample orders.
• Verify details of performance invoices (PIs) against purchase orders and get approval before releasing orders.
• Oversee the tracking of material shipment documents and updating shipment info and HS codes in tracking sheets.
• Coordinate with the shipping department to track material arrival dates at the factory and update the tracking files.
• Manage the tracking of material payment status with the accounting department for shipment release.
• Direct the team to cross-check monthly inventory reports with the warehouse.
• Manage all input, output, and inventory data, and prepare detailed reports.
• Lead the balancing of materials for all sample orders.
• Communicate with vendors regarding any material shortages or replacements needed due to defects.

Task 3: Team Leadership & Other Responsibilities

• Lead and mentor the material purchasing and material staff teams, assigning tasks and providing guidance.
• Make meeting recaps and follow up on pending issues.
• Attend management meetings and development activities meetings.
• Collaborate with cross-functional teams on specific subjects.
• Oversee the preparation and sharing of material dashboards for relevant departments.
• Oversee the creation of fabric swatches and trims cards for cross-functional teams to use as a reference for bulk stages.
• Ensure the team attends internal and external training sessions