Nhân viên Hành chính & Nhân sự

What will you do?
1. Maintain Front Office Cleanliness
· Ensure that the reception and conference areas are clean and tidy at all times
· Ensuring that the office is clean and clear of any stored materials, equipment, or other debris that is not actively in use
2. Telephone Reception
· Answer the main telephone for ENV and international partner organizations in accordance with ENV standards
3. Visitor Reception
· Professionally greet visitors of ENV and partner organizations
· Enforce ENV security requirements, in terms of office access and escort requirements
4. Post Office
· Make weekly trips to the post office to collect and send mail and parcels
5. Personnel
· Follow up staff birthdays and send e-cards. Organize monthly a staff birthday party
· Organize quarterly staff party
· Managing accurate employee sign in and sign out logs and providing copies of these registers each Monday for the previous week to the HR & Admin TL to public on envcrew
6. Office Supply Inventory
· Ensure that ENV maintains an adequate stock of office supplies, printer cartridges, paper, and other required supplies in order to ensure that materials are available when in need
· Ensure that drinking water is available in the office at all times. Coffee and tea is available in the office as well for visitors
7. Communications
· Assist the Communications and Public Awareness Team in organizing, preparing, and executing distributions of ENV materials
8. Correspondence Record
· Maintain a log of documents and materials that are sent out by ENV
9. Cash Advance Management
· Receive & manage advances from Admin & Finance Manager for payments under admin
10. Other Duties
· Maintaining equipment in the office and maintenance records for all ENV capital equipment
· Complete other duties and assignments as specified by the HR & Admin TL, Finance Manager & ENV Management Board