PA to General Manager

- Co-ordinate and arranges activities accorded by the General Manager’s office.

- Appraise GM of the day to day activities of the section.

- Arrange appointments and meetings for the GM, recording same in diary and ensure the GM has the appropriate documentation for each appointment.

- Prepare meeting minutes such as Morning Briefing, Department Heads Meeting, Executive Committee Meeting and others as directed by the GM.

- Arrange room and restaurant reservations for VIP guests / personnel.

- Prepare welcome letters for GM’s signature.

- Perform hostess duties at staff, guest and other functions as required.

- Assesses priorities of work and assist in organizing GM’s priorities.

- Prepare replies to routine correspondence for GM’s signature.

- Take dictation of correspondence as required.

- Complete administrative work for the Executive Office.

- Maintain a filing and trace system.

- Answer all incoming calls for the GM and either transfer, redirect or take a message.

- Conduct secretary training as request.

- Maintain the strictest confidentiality at all times on all matters.

- Prepare reports to Owning Company and Corporate Office as request.

- Other job task which be required by GM.

(*) Working location: Hai Duong Province