Production Merchandiser

• Update Factory allocation, PRD (package ready date), PCD (plan cutting date) on the TNA for Sales and Fabric Merchandiser in Shanghai. • Check and translate PP comments into Vietnamese before sending Factories. • Arrange approved swatch fabric and trims to send factory as a standard of Fabric/ trim inspection. • Guide factory about thread instruction based on swatch fabric and be responsible for the color approval of thread options. • Make a material balance sheet to monitor the situation and work with Fabric merchandiser and Purchase merchandiser in terms quantity and date of arrival • Follow up the FPP sample with factory to ensure PRD dates are met. • Handover PP meeting details to QC team to conduct PP meeting with outsource factory in physical. • Make the sample planning (Press sample, TOP sample, Shipment sample, E-com sample etc.) and arrange to send samples to Buyer on time with the best quality. • Check all the samples along with office QA and sign on the register/report. • Consult senior manager for commercial decision of sending samples if there is a delay • Check Factory production plan to see factory’s plan same as OCC. • Check Factory’s Fabric/Trims inspection report after our QC confirmation. • Collect proof of defects and roll shortage along with QC. • Once buyer approves, send request to factory for over cutting and to Purchase merchandiser for arrange extra trims within factory requirement date. • Check factory daily progress reports (cutting, input, output, end line QC, final QC, packing) and chase factory to catch plan Final inspection date and Buyer delivery date. • Send delivery extension request to Sales and follow up. • Follow production status closely and coordinate with other departments (Sales, Purchase, Fabric merchandiser, Technical team, QC team, Logistic team, factory ...) to handle all raise issues during production and delivery. • Complete Buyer QC file (documents + seal sample) to send factory for 3rd party Inspection. • Book Inline inspection and Final inspection with 3rd party. • Inform QC CWT about the 3rd party Final inspection plan and ensure QC CWT conduct Pre-final inspection internally before having official inspection. • Check Final packing list of factories and make Carton barcode sticker on Buyer’s system. • Balance materials at the end of the order based on actual cutting qty, actual shipping qty and request factory to return excess materials. • Check and sign the final balance sheet from the factory and submit it for Senior Manager signature. • Collect the final balance sheet from Sourcing assistant to send back to the factory to apply payment. • Make reconciliation report within 2 weeks of shipment and send to purchase merchandiser to input purchase details • Investigate on Buyer claims if any