Purchase Manager/ Quản lý mua hàng

FINANCIAL RETURNS

• Translates operating forecasts into material requirements plans and thereby determines standard stock and re-order levels with Department Heads and Management
• Provide input into the hotel’s operating budget based on forecasting and assessment of current purchasing levels.
• Participates in negotiations for service contracts
• Identifies and develops reliable sources of supply
• Identifies and organizes adequate storage for all perpetual inventory items and implements corporate policy, products and initiatives in order to maximize cost effectiveness
• Keeps abreast of the marketplace as to innovation and value
• Obtains competitive quotations and bid.
• Purchase materials in a timely manner and at the lowest cost
• Support and drive the profit assurance plan
• Follow up on the supplies and purchase orders
• Perform open purchase order audit on monthly basis
• Initiate and drive Tender, Supplier Selection and product selection process.
• Vendors, key suppliers – to place order, ensure product delivery schedules, discuss pricing or billing issues
• Supervises the hotels print shop to ensure timely and economical production of printed material
• Maintain internal controls over the requisitioning and issuing of items; develop and maintain purchase order system; direct the delivery of supplies to appropriate
• departments or storage areas, and ensure reports and records are updated and forwarded to the appropriate contact for payment, based on company and hotel policies and procedures.
• Perform related duties and special tasks assigned by the Director of Finance & Business Support.

• Processes purchase requests from departments
• Place approved orders
• Works with Superior on manpower planning and management needs
• Planning for future staffing needs
• Preparing detailed induction/on-boarding programmes for new staff.
• GUEST EXPERIENCE
• Build and maintain positive relationships with all customers and guests in order to exceed their needs
• Take action to address these needs in order to exceed their expectations.
• Notify departments concerned of arriving materials so that items may be removed promptly from receiving area.
• Ensure that all incoming merchandise is undamaged, in quantities as indicated in the accompanying invoice/delivery docket and meets the IHG quality standards

• Establishes adequate record keeping
• Establishes standard purchasing specifications
• Ensures products and resources are assigned to the appropriate department and billed accordingly
• Strict implementation of the Control Self-Assessment (CSA) and achieve 100% score in CSA Audit of Purchase category
• Ensures that market surveys are completed in coordination with the Executive Chef, F&B Manager and Accountant
• Demonstrate Awareness of OH&S policies and procedures and ensure all procedures are conducted safely and within OH&S guidelines and ensure your direct reports do the same
• Be aware of duty of care and adhere to occupational, health and safety legislation, policies and procedures
• Be familiar with property safety, first aid and fire and emergency procedures and enforce these in your areas
• Initiate action to correct a hazardous situation and notify supervisors of potential dangers
• Ensure security incidents and accidents are logged, investigated and rectified to prevent future catastrophes