Purchasing Officer/ Nhân viên thu mua

Purchasing

• Updates price quotations for the market list items.

• Daily market list ordering.

• To carry out a regular market analysis of the items generally required by the Hotel and verify the availability if the required goods.

• Procures the emergency requirements of the kitchen and engineering by direct purchases.

• Updates on the approval suppliers list of the hotel.

Purchase Requests

• Follows up on purchase requests from departments.

• To ensure prompt/punctual delivery of items for the hotel’s uses.

• Prepares tender documents for fresh food and beverage on a monthly/quarterly basis.

• Collect purchase requests from various departments.

• To follow up of outstanding purchase orders.

General

• Ensures that all goods are delivered timely, in case of failures by the suppliers, to report the matter to Chief Accountant.

• Ensure competent quality executive of all regular purchasing duties and administrative works.

• Maintain complete updated purchasing records/data and pricing in the system.

• Maintains records of supplier performance, purchase requisitions and purchase order, tender documents/ notices, other documents and circular sent by various departments.

• Notes discrepancies between quoted and delivered prices noted by the receiving and obtains clarification from suppliers.

• Carries out the hotel policy and procedures.

• Performs special duties/projects as required.

Market Lists

• Continuously updates price quotations for all market list items.

• Monitors vendor reliability and dependability and establishes contacts with prospective suppliers.

• Secures delivery of required market list items at reasonable prices and in keeping with the hotel quality standards.

• Completes market list according to the procedures and forwards to Chief Accountant for review and approval.

• Provides constant and accurate feedback to Chief Accountant with regard to market conditions, product availability, and seasonality and price trends.