Purchasing Supervisor

• To act as a team leader of Purchasing Coordinator & Storeroom Clerks to ensure that the purchasing function and storerooms run smoothly and efficiently.

• Check all incoming goods against delivery orders and invoices, food specifications and purchase records to ensure that the type, amount, price and quality of items charged and ordered are correct and maintain safe, sanitary and organized storage of all items.

• Issue, store, price and rotate all incoming goods for the hotel and maintain a good balance between par levels of inventory items and on hand quantities in accordance to business needs.

What you will do:

• Ensure all local and corporate policies, rules, internal controls and procedures and safeguards as they relate to the Purchasing Department are complied with.
• Must be able to perform all duties that are usually performed by Storeroom Clerks.
• Supervise/work together with Storeroom Clerks to ensure that all incoming merchandise is dated, priced and rotated in all circumstances.
• Maintain proper labeling of all storeroom items to facilitate re-ordering and rotation of stocks.
• Work together with Storeroom Clerks to ensure that all requisitions are filled on a timely basis in accordance with storeroom hours and outlet requests.
• Extend all requisitions on a daily basis and update computerized inventory system.
• Work closely with Receiving to ensure a smooth exchange from Receiving to Storage
• Monitor and take inventory on regular basis, daily for produce, dairy and bread, or on specific days for meat, to compile orders based on par levels or needs.
• Reduce spoilage levels and systemize stock rotation by ensuring first in, first out.
• Issue slow moving stock list at least once a month.
• Be responsible for stores’ keys through security to safeguard against unauthorized personnel gaining entry.
• Ensure cleanliness of all areas, keeping food storage areas in strict compliance with hygiene regulations.
• Maintain perpetual inventory records for all liquor and wine on current basis.
• Follow up on documentation of after hours issues ensuring it is in accordance with established internal controls and procedures.
• Participate in daily, weekly, month end, quarterly and annual inventories for food, beverage, groceries, sundries and operating equipment as required.
• Complete food, beverage, groceries, sundries and non food stock replenishment as required and raise Purchase Orders for Director of Purchasing’s approval.
• Ensure loading dock and receiving areas are kept secure, clean and organized.
• Assist the Accounts Payable Clerk in researching cost discrepancies.

• Perform any additional duties as assigned by the Director of Finance/Assistant Director of Finance or Purchasing Manager