Receptionist/ Administrative Assistant

Responsibilities:• Handle call-in general enquires, and transfer calls• Attend to walk-in visitors and ensure tidiness of meeting rooms and reception at all times• Administer incoming and outgoing mails, documents, and courier services• Maintain office equipment, stationery inventory and ordering office supplies at approval• Coordinate with staffs in daily work• Manage petty cash• Provide administration support in some office management and accounting work• Assist with invoices, contracts and/or agreements with suppliers• Assist to review invoices reviewed by the Billing Partners• Assist to gather payment requests/reimbursements• Assist to apply for work permit/practice license/visa for foreign lawyers• Update databases including annual leave record, membership, suppliers …• Assist to prepare documents on trade union and to organize some trade union activities• Search documents/Translate documents when required• Scan/photocopy and printing of documents if required• Prepare for events (including “happy Friday”)• Any other ad-hoc duties as assigned