Receptionist Cum Admin Executive

• Details duties: 

- Solving all matters related to office equipment and machines such as: printer, fax machine, bulb, door, furniture, office cleaning, meeting facilities management, etc.

- Deal daily activities with landlord to solve all matter: parking area, register/ change parking cards for new employees, canceled parking, elevator cards for all employees.  

- Register daily moving goods from office to out of Central Point in security requirements.

- Report to Central Point all troubles relative renting, broken issues in office...

- Liase with building to register for visitors.

- Coordinate with CP to implement period checking, killing bacteria, fire-fighting testing.        

- Filing and notarized company’s certificates and personal practicing certificates as required from manager.

- Manage 3 photocopiers expenses daily, monthly.

- Taxi management: cards, invoice and claim all cost

- Book Grab to delivery documentation for all Studios on time, follow up invoice correctly. 

- Guest welcome, correspondence, reception, phone handling  

- Handle Admin purchasing: 

+ Birthday vouchers, order and distribute O&O merchandises.

+ Name card, Corp Comm items.

+ Monthly Supermarket, stationery 

+ Booking/ buying air tickets/ hotel for employees who need travelling.  

+ Flower, gift or any item for internal or client which is requested by studios.

+ Organize: internal events, food gathering...

- Make the payment requests for weekly and monthly expenses: printer, photocopy, ink filter, stationary, supermarket, tickets, house renting services: water, electricity consumption, renting fee, office facilities, Grab, Taxi, other from line managers, flower condolence for customers/ staffs ...     

- Work with office tenant for: OT register, receiving daily goods … 

- Support HR Manager to prepare and set up company activities

- Report to Head Dept.