Senior Event Officer

** Reporting to: Head of Hanoi Office cum External Relations Manager.** Job Summary: Plan and execute a wide-range events as key public activities of EuroCham in Hanoi and North Vietnam. • Online: Webinar. • Hybrid: Workshop, Business Briefing, Dialogue. • Onsite: Breakfast Talk, Business Luncheon, Excursion Trip.• Key events: Annual General Meeting, Whitebook Launch, GALA Dinner, Christmas Party.Manage the full event lifecycle, including concept development, budgeting, logistics coordination, on-site execution, and post-event follow-up.** Working Relationships: • Internal: EuroCham team, Board of Directors, and Advisory Board. • External: EuroCham members, European Union Delegation to Vietnam, EU Member States Embassies, external speakers, suppliers, service providers, media, etc.** Main Duties:Event Planning and Execution • Support to develop a diverse calendar of EuroCham events in Hanoi and North Vietnam • Plan and execute a dynamic event programme and implementation, ensure timely and high-quality delivery of events in line with EuroCham standards. • Seek sponsors, partners, co-organisers, co-hosts, speakers, moderators, as well as relevant media • Coordinate all aspects of logistics and administration, manage contracts related to events in collaboration with EuroCham team members • Work closely with the MarCom team to support event promotion, website updates, and marketing materials • Ensure consistent branding and accurate event information across channels Budget & Contract Management • Prepare and monitor event budgets and P&L reports, ensuring cost efficiency and financial transparency • Coordinate and negotiate contracts with venues, vendors, and service providers Stakeholder Coordination and Support • Prepare event performance reports and recommendation for improvement Other relevant tasks as assigned by EuroCham management.• Serve as key contact point and maintain strong relationships with sponsors, speakers, attendees, suppliers, partners, etc. • Provide effective pre-event briefings and communications, ensure comprehensive on-site support for speakers, attendees and partners.Post-Event Evaluation and Report • Conduct post-event follow-up communication and actions with audience, speakers and sponsors, including but not limited to surveys and feedback consolidation.• Prepare event performance reports and recommendation for improvement.Other relevant tasks as assigned by EuroCham management