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Mô Tả Công Việc
Overview:Specialist, Admin cum Receptionist is accountable for handling reception and administrative duties to efficiently support Manager Office Administration and employees in other Functional units.Responsibility1. Payment and administration dutiesProcure office supplies, essential items, book flights, reserve hotels, and coordinate company vehicles for business trips.- Manage and track expenses related to Grab, taxis, rental cars, etc.- Ensure office equipment and facilities (meeting rooms, photocopiers, electricity, water, internet, plants, etc.) are well-maintained and functioning properly.- Support the implementation of employee benefits.- Assist the Administrative Department in organizing internal events.- Process payments, cash advances, and office-related expenses as assigned.- Assign document reference numbers and draft official announcements in accordance with company regulations.- Organize, store, and control the retrieval of documents.- Perform other tasks as assigned by management.2. Reception duties- Greet visitors, help them navigate through office to meet/ contact the appropriate hosting employees- Welcome guests and guide them to the appropriate contact person accordingly and accurately- Take messages when the intended recipient is unavailable- Receive and process incoming and outgoing mail and documents- Manage and schedule the use of meeting rooms in the office- Assist in arranging tea breaks for meetings upon request
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Yêu Cầu Công Việc
Background / Experience- Associate’s degree or higher in Economics/ Business Administration, Archives - Records Management or related fields- Have strong experience in administration, customer service, secretary or similar roles in Big Corp/ Company Size at least 600 employees- Knowledge on administrative and secretarial procedures, document processing software, records management, knowledge on templates and formats standardization- Experience in Reception, Events is an advantage- Proficient in MS Office and office management softwareSpecific job skills- Good understanding of office management procedures- Excellent organizational and time management skills- Filing / document management skills (hard/soft copies)- Multitasking with the ability to prioritize tasks.Competencies- Analyzing, processing information and decisions making skills- Time management and work planning skills- Flexibility skills- Communication and interpersonal skills- Teamwork skill
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Hình thức
Full-time
Mức lương
Thỏa thuận
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