Thư ký bếp- Kitchen Secretary

The Kitchen Secretary is a position that provides administrative support to the Executive Chef in a hotel kitchen. They are considered a valuable assistant who helps the Executive Chef manage and streamline the kitchen's operations.

ESSENTIAL FUNCTIONS

• Scheduling and attendance management for the department staff

- Support the Executive Chef in scheduling the work of the kitchen department staff to ensure that the hotel's job requirements are met.

- Arrange weekly and monthly work schedules for the staff.

- Record and manage the attendance of the kitchen department staff according to the hotel's timekeeping system.

- Monitor the work schedules of the staff and promptly inform them of any changes or emergencies.

• Control of the kitchen department's inventory

- Participate in and assist specialized positions in checking the quantity and quality of raw materials and food products received.

- Check and order raw materials for the kitchen's inventory.

- Inventory and track the stock of the department's goods.

• Management of assets and tools for the kitchen department

- Coordinate and support the accounting department in checking the assets, machinery, and tools used in the kitchen.

- Monitor the use and storage of kitchen tools, equipment, and machinery by staff members.

- Compile and prepare purchase requisitions for necessary equipment, tools, and supplies required by the department as requested by the Executive Chef.

• Perform administrative tasks

- Record and prepare reports, statistics, and documents as required.

- Coordinate with the Executive Chef and other relevant positions to develop training plans for employees and propose activities to enhance team bonding for the kitchen department.

- Receive and handle phone calls and emails for the kitchen department.

- Coordinate with the Executive Chef to come up with new ideas for modifying menus and creating event menus.

- Prepare recruitment requests to be sent to the human resources department for hiring casual staff as needed for special events.

- Classify and carefully store all types of documents and materials assigned to be managed.

- Provide suggestions to improve the quality of work for the department.

- Update information in the kitchen for the Executive Chef and perform other tasks as required.