Admin cum Personal Assistant

Role purpose• Streamline operations for the GM and enhance employee experience• Help to elevate executive efficiency withy office documents and ensure HR complianceRole accountabilitiesASSISTANT TO GM• Support travel arrangement for GM such as visas, transportation and accommodation• Assist GM to organize appointments and meetings, conference calls, management team meeting• Coordinate and update travel plan of the Management team• Handle other services such as housing, car rental, security, utility, gym, children’s school fee….RECEPTIONIST• Monitor and liaise with insurer (non-compulsory insurance) to assist staff in the process of claiming and answer all queries related to this policy• Support annual health check up for Fonterra headcount staff• Administer staff celebration activities (birthday, staff gifts...)• Responsible for maintaining and circulation of Company Policy and Operating Manuals• Leave Records: Maintain and update business travel and leave records.• Assist HR Department in other HR administrative tasks as assigned.• Develop, maintain, communicate and governance the Company policies and procedure to all staff to ensure a transparent streamline of information• Be in charge of administrative formalities for expatriate staff• Responsible for any starting administration procedures for new staff• Organize and coordinate business travel and accommodation requirements for staff and visitors.• Periodically review performance of travel agency, hotels and propose any changes to the Management.RECEPTIONIST SERVICE• Provide a professional reception both in greeting visitors and taking telephone calls• Receive and channel telephone calls.• Greet and channel visitors (visitors sign in/out the office) and provide H&S Site Induction.• Distribute couriers, mails to receivers and arrange all outwards correspondence on time.• Perform Office Administration project work as required from time to timeFonterra Co-operative GroupOTHER DUTIES:• Provide a professional translation service on a day to day basis – meeting translation, Government decree translation etc.• Ensure office Health & Safety compliance• Supervise and provide coaching to the tea ladyBenefits:- Bao Viet advance Health Insurance for yourself and family- Cross Project for development- English environment- Bonus and review salary