Administrator Executive (Factory)

Purpose of Role: • Organizing annual health check for total Binh Duong factory. • Managing all admin services in Binh Duong factory in managing canteen, transportation, uniform, laundry, and other administrative affairs. • Responsible for reporting all Admin-related data and improving the efficiency of services.Key Accountabilities/ Job Description: I. Annual health check Coordinate with C&B team to organize annual health check for employee. Person in charge in organizing site annual health check for Binh Duong factory. II. Third-party services management:1/ Canteen management • Ensure there is enough ration for everyone. The company shall not pay over the actual ration which the employees have. • Ensure the weekly menu is diverse, nutritious, and to the employees’ tastes. • Daily supervise the employees' ration supply, especially to direct laborers to ensure sufficient quantity. • Ensure that the canteen meets the high hygiene standard of tables/ chairs, spoons, forks, trays, bowls… Ensure there are no hair/strange objects in the food. • Implement the canteen management process to meet the food hygiene standard. • Prepare monthly report of canteen costs for every staff/ department/company on time. • Control canteen expenses and report to HRBP and Admin Service Manager. • Developed and supervised staff to implement canteen procedures, regulations, and working standards. • Ensure safety in the canteen area. • Coordinate with the Canteen Manager (Vendor) to plan service improvements when receiving employee complaints. • Monthly KPI tracking and evaluating (Meeting with vendors, reviewing KPI).2/ Transportation management • Supply the transport according to the company's requirements reasonably and effectively. • Monthly check fuel consumption and report all vehicle costs, including maintenance and drivers' overtime, according to company regulations. • Monitor petrol record expense and make sure it is cost-effective. • Control transportation cost in the budget (company car + taxi cost)3/ Uniform / Laundry Uniform management • Conduct daily checks of quality and quantity uniform laundry uniform service by vendor. • To ensure uniform after the laundry is clean and not torn while meeting microbiology standards PVM requires. • Quality/quantity control • Person in charge for annual uniform distribution plan for total Binh Duong factory. • Track laundry costs as well as new uniforms. • Manage safety shoes distribution. • Cost management is required. • Monthly KPI tracking and evaluating (Meet with vendors, review KPI)4/ Garden Service management • Maintaining factory landscaping. • Determine the right location to place plants in the plant. Ensure that trees do not interfere with production and do not endanger employees. • Make sure the plant is watered regularly and sufficiently. • Regularly check the condition of the plant, remove dry leaves and dead branches, and check the plant's growth. • Monthly KPI tracking and evaluating (Meet with vendors, review KPI)5/Express service management: • Control and submit payment Mobifone for MT and the Sales Team. • Person in charge of express service in Binh Duong Factory: Pay the monthly cost of sending documents and goods from couriers (DHL, EMS) and submit them to finance. • Cost management III. Admin team (Receptionist, Tea Lady, Driver) management • Responsibility for all admin service in Binh Duong factory office: Manage the factory office, including the reception area, training/ interview/ meeting/office room, locker area, and rest room, stationery and necessary things…. • Led a team of administrative professionals to streamline office processes and improve efficiency. • Cost management • Monthly KPI tracking and evaluating (Meet with team, review KPI)6/ Others: • Counting and purchasing equipment, stationery, and food to serve the Office. • Supporting/leading, planning, and implementing internal events/ seminars with the HR team, HR Projects • Other tasks assigned by manager.