ENGINEERING ADMIN (Thư Ký Kỹ Thuật)

1. ABOUT THE ROLE/PHẠM VI CÔNG VIỆC

Assist the Chief Engineer in providing clerical services and ensuring smooth administration of the Engineering Department to the standard required by the Hotel.

2. KEY RESPONSIBILITES/ NHIỆM VỤ CHÍNH:

a. General/Tổng quát

o Understand and strictly adhere to the Rules & Regulations established in the Employees Handbook and the Hotel’s policy on Fire, Hygiene, Health and Safety.

o Report for duty punctually wearing smart attire according to hotel's dress codes and name badge at all times.

o Maintain a high standard of personal appearance and hygiene at all times.

o Maintain a good rapport and working relationship with staff in the outlet and all other departments.

o Attend and contribute to all staff meetings Departmental and Hotel Training as scheduled and other related activities.

o Support the Departmental Training Function in the Department assigned.

o Submit monthly reporting package on a timely basis.

o Maintain complete and supported records of Repairs, Maintenance and Energy Management for the hotel as per Fusion Policies & Procedures

o Assist Chief Engineer in the preparation of Capital Expenditure Plan.

b. Key Result Areas

Nhiệm vụ quan trọng

o Control Engineering stores and assist Materials Department with purchases of engineering spares and consumables.

o Process all job-related administration work and operate the ordering system in accordance with the departmental standards.

o Control the issues and consumption of store items and consumables.

o Prepare Purchase Requests and follow up with Purchasing Department in the purchase of Engineering items.

o Follow up on job completion and feedback information to the computer for correct allocation of all cost to the individual department.

o Set up an efficient network of communication within the department and with other departments.

o Have a full working knowledge and capability to supervise, correct and demonstrate all duties and tasks required for the position.

o Type, take dictation and minutes, draft letters, file and trace all correspondence.

o Be responsible for the typing, filing and up keeping of all Private & Confidential matters related to the department.

o Accurately and promptly distribute all incoming mails, memos and internal correspondence.

o Set up and a systematic and efficient filling system, both for hard files as well as all electronic data, that enables quick retrieval. Ensure all files are kept up to date at all times.

o Courteously handle all in-coming telephone calls or inquiries of Engineering Department.

o Ensure that all outgoing correspondences are typed on Departmental stationery with copy to relevant files.

o Ensure that the place of work is kept cleaned and organized at all times and conduct departmental cleaning duties as specified.

o Manage standard correspondence as assigned by the Director of Engineering.