Front Office Secretary (Long term part -timer)

Support to:

• Maintain general filing systems

• Answer incoming telephone calls and either transfer, redirect or take a message

• Prepare files, reports, correspondence and other relevant business documentation

• Handle general enquiries

• Arrange appointments and meetings

• Take dictation of correspondence as required

• Open and sort mail

• Maintain confidentiality at all times on all matters

• Demonstrate essential overall knowledge of the organization

• Understand the responsibilities of other units and departments and co-operate with them

• Access and use work processing computer packages and keep up to date with enhancements to latest upgrades

• Handle all related jobs in the Department

• Other tasks assigned by FO team