Giám đốc Tài chính / Financial Controller

1. Ensure the accounting integrity of the record of each day’s transactions for all food and beverage and miscellaneous outlets.

2. Ensure that the needs of cashier of all outlets in the property are met at all times including the preparation of the duty roster.

3. Keep physical controls of the keys of the cash register machines and only use the master key if keys are lost and the loss is also documented.

4. Authorize cancellation of checks, with supporting documents.

5. Maintain a daily missing check record and investigate the reason for missing check.

6. Make sure that established procedures are adhered. Correct any deviations immediately, and report any irregularity to general manager.

7. Witness the cashiers depositing their cash dropping in the safe on occasion.

8. Make recommendation for improvements of cashier’s procedures.

9. Review the reports prepared by restaurants.

10. Ensure that all cashiers know the emergency procedures during the system down.

11. Prepare of the monthly financial statements for the hotel and timely deliver to the concerns.

12. Contribute any ideas to management to improve the controls and effectiveness of operation.

13. Ensure that the company’s cash balance is kept liquid and conduct an audit of all cashier floats in the hotel at least once a month. The general cashier float should be audited daily.

14. Reconcile bank/cash accounts each month.

15. Prepare monthly room statistic report.

16. Reconciliation of assets and liability accounts each month in detailed.

17. Explain the queries arising by department heads regarding the preliminary profit and loss statement.

18. Ensure that the daily cash positions report is properly prepared for management review.

19. Carry out the period close in the system.

20. Monitor of credit inquiry of credit account for individuals, corporate and travel agents.

21. Approve and follow-up with the late charge and pending accounts.

22. Work closely with the front office manager to ensure that the front desk cashiering functions are in order.

23. To ensure full implementation & adherence to the EHR Finance Policy Manual

24. Periodically review and up-date the credit polity to meet the changing circumstances.

25. Maintain close contact with other hotels and travel agents in order to obtain information to evaluate the credit-worthiness of all accounts prior to making recommendation for granting credit facilities.

26. Verify the manual cheque payable to the travel agent room’s commission report.

27. Organize monthly credit meeting with general manager, director of sales, food and beverage manager and front office manager to review the problem accounts and up-date of any changes of credit policy and procedures.

28. Ensure that all accounts have been settled upon checkout at the front desk. No account is to be transferred to the city ledger without the approval.

29. Liaise with the director of sales and sales manager - leisure in respect of the credit status of travel agents before agreements are approved and released.

30. Recommend accounts to be written off at the monthly credit meeting.

31. Follow up the long outstanding account and keep the general manager informed in the progress.

32. Review of daily high balance report on in-house guest and take appropriate follow up actions if necessary.

33. Maintain a list of “No Credit List”.

34. Monitoring the credit limit of all accounts receivable.

35. Daily review the credit log and follow up the matter as informed by the front office.

36. Daily review all the house accounts, rebates and miscellaneous income.

37. Daily review of the summary posting report.

38. Daily review of the accounts receivable aging analysis.

39. Daily review of all out-going statement.

40. Daily review of all out-going reminders.

41. Prepare monthly aging report.

42. Review of monthly-end accounts receivable report.

43. Arrange the special meeting with the organizer of the big group to review and reconcile the master account billing.

44. Review and approve purchase order before sending to general manager.

45. Control expenses and update information to operation concerned.

46. To do the revenue forecast on monthly basis, three month forecast and yearly forecast. To manage cash flow and do the cash flow forecast on weekly basis.

47. Finish financial statement within due time of each month.

48. Analysis the result of financial statement every month and giving financial information to general manager.

49. Prepare F&B statistic report, room pool analysis report, market mix report, and financial report by excel program.

50. Call critique meeting on monthly basis.

51. Review Trial Balance/Balance sheet reconciliation file and adjustment.

52. Review audit file before auditor coming.

53. Attend sale strategy meeting on regular basis.

54. Develop the annual operating budget.

- Schedule meeting and share all budget information.

- Develop and implement local budget spread forms and procedures.

- Ensure maximum involvement of hotel management teams in budget process as a training tool.