Office Admin Cum PA To Country Manager

Role Purpose:To provide a confidential, professional and comprehensive service to Country Manager Vietnam, that includes critical business-orientated, secretarial and general administrative support.Key ResponsibilitiesI. OFFICE ADMINISTRATION• Greeting visitors and determining the nature of visitors’ business to contact relevant employees in the office• Operating switchboard receiving and relaying incoming, outgoing and intra-system telephone calls; supply routine telephone information and answer routine and non-routine questions from callers• Responsibilities for letters in and out of the office: , courier and letter to the relevant employee in timely manner• Overseeing stationery distribution for the company.• Timely coordination with IT when incidents of telephone, photocopier and other furniture’s.• Support in maintain a current and accurate filing system• Coordinate the repair and maintenance of office equipment.• Follow up payment for car rental & office rent.• Make payment request & statistic report for administration cost.• Coordinate for visa extension, work permit & resident card for expats.• Other assignments from HR DepartmentII. PERSONAL ASSISTANT / EXPATRIATES ASSISTANT• Provide an advanced, efficient, confidential administrative service to Country Manager and other Expatriates including travel arrangements, agenda co-ordination, document preparation, screening calls, managing email, presentations, guest relations (parking arrangements, receiving guests, etc.), minute taking etc.• Engage with key business and external partners on behalf of the Country Manager.• Deal with sensitive and confidential information/data.• Ensure effective diary management by efficiently scheduling appointments and following up on diary requests to ensure appropriate and constructive allocation of time.• Provide end-to-end personal support to Country Manager.• Prepare internal communication on behalf of Country Manager e.g. presentations.• Timeously follow up on projects and actions delegated by Country Manager.• Co-ordinate team events on request, e.g. conferences, team building sessions, etc.• Accurately and timeously complete the processing of payment requests.• Translate from Vietnamese to English & English to Vietnamese• Other assignments from Country Manager