Receptionist (Cum Administrative)

I. Receptionist

• Handle incoming / outgoing mail of all Departments in a company.
• Receive and transfer telephone calls in a company.
• Welcome and guide guests when they go to company.

II. Office Administration

• Track and make payments the costs of buying office equipment, stationery, Electricity, water, internet, telecommunications, … and make sure payments are always on time.
• Manage and monitor assets, office equipment and tools.
• Telephone, photocopier, printer, fax, scanner, projector…
• Make plan, implement and supervise the periodic and unexpected maintenance, repairing to ensure good operation conditions.
• Manage, track, arrange and assign work to Admin teams: security, cleaning, driver, .... to ensure the office is always neat and clean and run smoothly.
• - Coordinate with related departments/key persons for improving 5S, company policies/regulation.Randomly check inside vehicle to ensure of clean, all safety tags are available.
• - Perform all relevant procedure for foreigners: make visa, work permit, temporary residence card
• Make travel arrangements, including booking flights, transportation, hotel and restaurant reservations for employees, partners, experts of the company.
• Search, select and recommend flowers, gifts, birthday cakes to give to employees and customers.
• Participate actively in planning and execution of company events including in-house or off-site activities, like parties, celebrations, conferences, company trip, end-year party, health check-up.
• Implement and monitor service contracts related Admin Job.
• Prepare monthly expense reports related to administration tasks.
• Ad-hoc jobs required by Admin & HR Manager.