Senior Account Payable Officer

 Verify all articles on the return notes of merchandise and credit notes of the suppliers.

 Prepare the payment vouchers and account distribution of all invoices and credit notes of the suppliers.

 Check all invoice sent by Suppliers and ensure accurate information for legal invoice

 Prepare cheques for all payments and transmits all cheques to the Director of Finance/ Finance Manager

together with the payment vouchers and all necessary supporting documents.

 Check the monthly statement of accounts from the suppliers against the accounts payable of the hotel.

 Keep all accounts payable files up to date.

 Prepare a monthly trial balance of accounts payable in the case of payments by instalments.

 Review and processes all purchase orders.

 Process and reviews receiving documents.

 Process and reviews invoices.

 Process all Food & Beverage invoices for payment.

 Ensure all payment documentation signed by The Resort Management Team and signed and sealed by

Owner Representative

 Ensure all suppliers’ information has been updated in accounting system

 Perform month end procedures.

 Follow up with the bank for all payment

 Conduct monthly tracking for expense as per requested by HOD

 Assist AP Supervisor in monthly Tax Report

 Be responsible for saving hotel asset/ energy/ water/ chemical and propose the saving ideas to

management

 Understand department’s and hotel’s product, and upsell to the guest, or recommend hotel products to the

guest.

 Report Lost and Found immediately to Security

People:

 Explain to other Departments AP policy and procedure, payment document required as per Accounting law

to Department

 Perform/ behave as per IHG Winning Ways to other colleagues (within your department and toward other

departments)

 Train and help colleagues on the jobs

 Follow up with the assignment from Supervisor.

 Participate all training assigned by supervisor including English training and job skills training

Guest experience:

 Be courteous and professional when in contact with outside companies/suppliers and to maintain good

working relationships with all colleagues throughout the hotel.

 Perform Services behaviours in daily operation basic towards the guests

 Sharing guest feedback to the supervisor

 Handle guest’s requests, or escalate to higher levels and/or relate departments when need it

 Drive buggy safely after being certified and be responsible for protecting this asset in good conditions

Responsible business:

 Complies with the hotel’s health, hygiene and safety policies.

 Be responsible in keeping our property safe and secure, to participate in any hotel activity related to Fire

Life safety.

 Performs any additional duties as assigned by the Accounts Management team

 Be responsible in protecting the environment such as the trees, the sea, and the special species

 Understand IHG Brand Standard related to your department

 Recommended changes to these standards

 Co-ordinate special projects as required

 Rotate the roles (cross training) within department when required

 Perform any other duties which may be assigned by the management from time to time.