Service-Learning & CAS Secretary (Maternity Cover)

Division: Middle/High SchoolPosition: Service-Learning & CAS Secretary (Maternity cover)Reports to: Service-Learning & CAS CoordinatorWorking hours: Monday-Friday, 8:00am-5:00pmWorking term: From February 3 to June 11, 2025HOW TO APPLY:Interested candidates are invited to submit their applications through the school recruitment portal at: https://www.applitrack.com/unishanoi/onlineapp/_application.aspx?posJobCodes=490&posFirstChoice=2020%20-%202021%20SCHOOL%20YEAR%20OPENINGS&posSpecialty=Please note that only applications submitted via this portal will be considered.Summary of the Position:The UNIS Hanoi Service-Learning & CAS secretary is responsible for administrative assistance, logistical management, and secretarial support of the Service-Learning and CAS program. The Service-Learning Programme at UNIS Hanoi is central to our Mission and Guiding Principles and is firmly embedded in both Curricular (MYP & DP) and Co-Curricular learning. Students engage in a structured process of: investigation, planning, action, reflection and celebration. This takes place during subject classes, interdisciplinary units, grade-level trips, meetings, and Service-Learning lessons within the school day; as well at other times including after-school, weekends, and overnight events, visits, and trips. In Grades 11 and 12, Service-Learning forms part of their IBDP CAS (Creativity, Activity & Service) programme and is part of all students' high school experience. UNIS Service-Learning & CAS collaborates with over 30 partners within our wider community including non-profits, social enterprises, governmental agencies, experts, local schools, NGOs, and orphanages. Students/Student Groups engage with service-learning partners in connection to service, action, and global citizenship.Responsibilities:● Logistics management• Prepare supplies/materials and make procurement orders for service-learning events, classes, and trips• Schedule all Service-Learning/CAS events on school calendars• Coordinate equipment, facilities, tech/operations requests, and referees for the successful running of events• Make all event-related food/beverage arrangements• Support the Service-Learning team in monitoring budgetary concerns• Create and manage chat space/email lists and groups relevant to the service-learning programme• Liaise with the Operations Department to arrange event set-up/take-down for all events• Work with the Advancement Office to provide photos, articles and other correspondence● Trips & Events:• Register students and send communication to students and families• Manage all transportation associated with trips through communication with Transportation Coordinator• Communicate with teachers, students and parents/guardians regarding all trip information (field trip forms, email updates, etc.)• Work with teams to evaluate trips on an annual basis● LMS & SIS (Veracross/ Toddle)• Liaise with Grade Level Teams to organise progress checks for CAS requirements and ensure students meet the graduation requirements.• Monitor the CAS progress of students through Veracross/Toddle• Provide Veracross/Toddle assistance to students and teachers• Prepare class and event rosters on Veracross● Record keeping• Maintain records to help students to identify personal and ATL goals for CAS and Service-Learning• Monitor the range and balance of CAS engagements undertaken by individual students• Read and respond to CAS diaries/journals● General Management• Provide administrative assistance, logistical management, and secretarial support of the Service-Learning and CAS programme• Maintain the UNIS communication hubs and website information associated with the activities of Service-Learning Office and the CAS programme• Assist with the development of the Service-Learning Handbook• Assist with the distribution, collection, maintenance, ordering and inventory of all equipment and materials for Service-Learning/CAS activities.● Other responsibilities as delegated by Supervisor