Administrative & Accounting Assistant

1. Key Responsibilities:a) Accounting and Tax: • Assist in payment procedure including but not limited to obtaining invoices, preparing payment documents, submitting remittance instructions to bank and follow up payment status with bank. • Assist in preparation of daily account bookings and reconciliation between bank book with bank statements. • Assist in preparation of monthly closing bookings and reconciliation of closing account balances. • Assist in preparation of yearly financial statements including working with external auditors in accordance with Vietnam regulation. • Assist in preparation of monthly and quarterly tax reports and year-end finalization. • Assist in the preparation of statutory reports for both internal and external usage. • Prepare and control documentation system in both soft and hard copies. • Other accounting and tax tasks assigned by GAA General Manager.b) Admin & HR: • Coordinate travel and logistics (hotels, flights, transportation) for employees and guests. • Monitor office supplies procurement and inventory management. • Serve as the liaison with IT vendors to resolve technical issues for employees. • Coordinate with building management for office maintenance and facility-related matters. • Maintain a clean and organized office environment, ensuring proper upkeep of company assets. • Organize and maintain document filing systems, both hard copies and digital files. • Assist in planning and executing company events, such as meetings, conferences, and team outings. • Manage visa applications, work permits, and residence cards for expatriates and their families. • Assist in preparation of timesheet, payroll, PIT and SHUI reports. • Other admin and HR tasks assigned by GAA General Manager.