Finance Manager

DUTIES AND RESPONSIBILITIES

FINANCIAL RETURNS

• Participate in the preparation of the Resort’s Strategic Plans, budget’s meeting, P&L meeting

• Assists and provides financial guidance in the formulation and implementation of Strategic Plan, Budget and KPO’s (Goals Program)

• Analyze financial and management reports

• Be responsible for department detail P&L

• Educate, train and motivate the teams to achieve department and hotel revenue goals. Ensure staff has the information, data, tools and equipment to successfully carry out job duties

• Design internal reporting systems required by the department and hotel

• Employ adequate internal control procedures to ensure correct authorization for payment procedures

• Ensure monthly payroll process and payment accurately and on time

• Maintaining accurate and timely financial and operating information and ensure corporate deadlines are met, including reports on monthly, quarterly and annually basic.

• Cooperating with Owner Finance Department to deliver compulsory report as per Local regulation

• Follows up on all capital expenditures to ensure compliance with original justification and approval

• Performs those duties required by the controls checklist issued by Director of Finance and Business Support

• Review of operating equipment stores to avoid unnecessary/excessive purchases and to eliminate (or at least be aware) of obsolete slow moving items

• Ensure all accounts are reconciled on monthly basis, review and approve those reconciliation’s

• Ensure payments are made to Suppliers, IHG and Profit Transfer to Owner accurately and on time

• Together with the IT Manager develop yearly strategic goals for the hotel relating to financial measures

• Work with Head of Departments to perform ad hoc cost benefit analysis on various projects.

• Follow up and coordinate with related department to raise insurance claim form for Property damaged by natural disasters, fires and explosions…. to Insurance Company.

• Cooperating directly with Owner Insurance Office to get the instructions, guidelines as well take part in training courses in regards to Insurance knowledge.

• Cooperating directly with Adjuster Company (designated by Insurance Company) to provide the evidences and do the processing for insurance claim.

PEOPLE

• Identifies staff with potential for promotion and/or transfer within Accounting operation

• Identifies training needs, develops formal training plans and conducts training sessions for accounting and operational staff in coordination with other departments

• Management of work flows of the finance department

• Works with Human Resources on manpower planning and management needs

• Sets up and review KPOs and PDP for Finance Department

• Conducts Mid-Year Review and End Year Review for Finance Department

• Attend operation daily briefing if necessary and sharing guest feedback with Purchasing Department and other Department

• Support and training Accounting staff and ensure their work life balance to improve and maintain Employee engagement

• Share P&L to the staff and help them to understand financial returns

GUEST EXPERIENCE

• Provides administrative support to Management with reference to policy enforcement, business advice and operational assistance

RESPONSIBLE BUSINESS

• Implement and review financial controls and policies

• Communicate with Owners and maintains good relations and attends liaison meetings when required

• Evaluate existing internal control measures that apply to accounting procedures and computer systems as per IHG Policies and Procedures

• Manage internal and external audits when they occur

• Obtains appropriate legal counsel regarding the business practices of the hotel and maintains an awareness of local laws, rules and regulations

• Provides safekeeping, including proper storage and access for all contracts, leases and other financial records

• Participates in local recognized professional and industry organizations

• Recommends and maintains appropriate list of delegation of authority for hotel management

• Implements and maintains acceptable accounting practices and procedures as required by InterContinental Hotels Group Policy, generally accepted accounting practices, and as affected by local conditions

• Assist in the maintenance of the fixed asset register on an annual basis

• Be responsible in keeping our property safe and secure, to participate in any hotel activity related to Fire Life safety.

• Perform any other duties, which may be assigned by the management from time to time.