HR Supervisor

Work location: AEON Ta Quang Buu (547 Ta Quang Buu Street, Ward 5, District 8, HCMC) (1) Primary Objective:Perform daily administrative tasks for Store’s smooth HR operations in term of recruitment, HR management & Reports, SAP system, discipline, employee relation and performance management, Rules and Regulations(2) Roles and responsibilities:1. Recruitment activity (40%):Develop and Execute Recruiting Process and Plans- Ensure all vacancies are filled with the suitable candidates within the targeted time.- Act as a member of recruitment interview panel.- Obtain and assess reference checks of the candidates.- Maintain recruitment database of qualified or potential candidates for current and future needs.- Be responsible for press advertisement placement and able to recommend innovative and creative design in order to get best results.- Develop and improve the recruitment processes to be more innovative and cost effective.- Advise hiring managers on recruitment matters.- Control recruitment expenses within the budget.- Conduct exit interview and analyse the reasons of resignation.- Plan, prepare and hold job fair to attract candidates.- Participate in Branding activities.Coordinate and Implement University/College/Vocational School for Recruiting Initiatives- Coordinate with universities, events in relation to targeted hires.- Running Management Trainee program to attract the most potential candidates.2. HR management & Reports (20%):- Supervise and follow up subordinate’s tasks daily to ensure HR store’s work run smoothly- Identify and reduce unnecessary tasks to increase staff productivity.- Regularly train and motivate subordinates in daily works.- Identify potential staff for succession planning purposes.- Build and promote teamwork spirit.- Edit SAP’s errors regarding shift plan for grade 3 up (i.e. time event, shift, night shift, annual leave, etc.). In charge of process on SAP for grade 3 up such as: Hiring, cessation, transfer, longtime absence, resume work,....- Manage all information of employees, make sure employees’ data correctly.- Check information and provide report when necessary.- Be in charge of headcount and turnover rate report- Employees weekly report- Support Store Manager for increasing productivity at Store (working hour, balance request to hire, etc.)3. Employee Relation & Performance (20%):- Manage, co-oporate, support discipling process- Organizing Briefing Session on Performance Management Process in preparation for 03 phases: setting Goals, mid-year review, year-end review- Provide ongoing support and explanation to employees on Performance Management process and follow-up to ensure effective and timely implementation of the process.- Participate in the implementation of on-going improvement plan for whole process; standardize all kinds of forms and correspondence relating to the process.- Timely identify issues and propose remedies to ensure whole process is implemented properly and efficiently.- Support all gather performance evaluation document & analyses its result- Co-ordinate with Trade Union to propose benefit & organize event, activity for employee engagement- Planning & organize Company event (Best Employee, Best Practice, Long Service...)- Support Employee Engagement survey & co-ordinate with other Department for action plan4. Rules and Regulations (10%):- Follow all working procedures, the company’s policies, rules and regulations.- Check, monitor, remind and guide DL, GL, General staff to follow the rules and regulations.- Advise Line Managers some work relating to HR’s issue- Update HR related regulations and laws of Vietnam.5. Other duties (10%):- Support other departments as necessary.- Raise all issues that store having and propose solution for improvement- Other tasks or responsibilities as assigned by direct Deputy HR Manager/ HR Manager