Project Secretary (Gia Binh Airport Project)

Job ObjectiveThe Project Secretary is responsible for supporting project operations, monitoring progress, coordinating information, and ensuring close collaboration among all project stakeholders. This role plays a central part in connecting the project management board, design team, consultants, investors, contractors, and internal departments to ensure timely, high-quality, and compliant project execution.Key Responsibilities1. Project Scheduling & Coordination- Monitor, track, and push project progress according to the master schedule.- Collaborate with the technical team and stakeholders to resolve issues arising during project development.2. Document & File Management- Coordinate the receipt, processing, and issuance of documents between departments, contractors, and consultants.- Manage the project documentation system to ensure efficient storage and retrieval.- Review and verify documents before submission for approval.3. Contract & Payment Support- Assist in preparing bidding documents and monitor the design package tendering process.- Coordinate the review of payment documents from contractors/consultants prior to submission.- Support negotiation, drafting, and monitoring of design contract progress.4. Stakeholder Communication & Coordination- Act as the liaison between the company, the client/investor, and both local and international consultants.- Prepare meeting agendas, coordinate schedules, take minutes, and follow up on action items.- Support the accurate and complete communication of technical and administrative information to relevant parties.5. Specialized Translation & Interpretation- Translate technical documents, drawings, reports, and bidding files (English – Vietnamese / Vietnamese – English).- Provide interpretation during technical meetings and discussions with foreign partners when required.6. Reporting & Management System Support- Compile regular progress reports and updates on project implementation status as requested.- Propose solutions to address emerging issues during project execution.- Perform other administrative tasks as assigned by management.