Executive Assistant - Thư Ký Tổng Giám Đốc

To provide full secretarial assistance - preparation of general correspondence, handling telephone calls, organising appointments

Provide accurate translation in meetings and for written correspondence for the expat Talent Leaders

To liaise with all Talent Leaders to ensure deadlines, and reports are submitted in a timely manner

To co-ordinate travel arrangements for Talent Leaders as needed

To process the Guest Questionnaires, including a review of their responses prior to the Managing Director’s review if any

To prepare responses to guest correspondence or feedback on social platforms and report to Managing Director’s review

To co-ordinate Welcome Letters for all VIPs and Guest History guests, and ensure appropriate welcome amenities in place

To accurately and promptly distribute all incoming mail, memos and internal correspondence

To set up a systematic and efficient filling system, both for hard files as well as all electronic data, that enables quick retrieval. Ensure all files are kept up to date at all times.

To file all medical insurance claims of the Managing Director and family, trace for outstanding payments and reconcile the balance with Finance Department