HR & Administrative Officer (Temporarily 8 Months)

Administration tasks:

- Be responsible for incoming and outgoing phone calls, mails, parcel.

- Handle overhead expenses and petty cash of VN Warehouse under the approval of the Director/ Warehouse Manager/ HR Supervisor.

- Manage & arrange lunch for warehouse staff.

- Manage all office equipment and facilities: planning and execution for preservation, replacement or fixing.

- Collect invoice and do monthly payment for overhead expenses such as lunch, electricity, drinking water, maintenance, …

- Support HR team in office for monthly office payments & internal overhead payments;  

Human Resource Management tasks:

- Coordinate with HR team in Vietnam office to recruit new personnel

- Support for procedures or papers relating personnel or staffing issues

- Conduct onboarding & offboarding program for staff members: Admin and HR procedures, personal docs, bank account, …

- Support HR team in SHUI registration, Trade Union activities, …

- Manage and report timesheet, leave for full time staff

- Coordinate with HR team to arrange & manage casual labor: asking for new staff, creating staff in system, timesheet record….

- Establish and maintain relations with government, labor union and other related personnel stakeholders