[HCM] HR & Admin Office

This role will be in charge of the HR & Administrative tasks for Ho Chi Minh office, including:

1. Admin tasks:

- Manage daily incoming phone, couriers and mails;

- Maintain accurate record of annual leave, sick leave and others leave for all staff;

- Assist in all round office administration including arrange parking card, maintain office equipment and supplies, filing, office equipment maintenance, stationery and pantry supplies;

- Perform secretarial tasks: meeting arrangement, flight reservation, hotel booking, car arrangement, visa or other for staff & expats… (if any);

- Prepare monthly payment report & petty cash report;

- Manage and proceed payment and follow up the payment with Finance team (included domestic payments & oversee payments for overhead costs);

- Manage and take care of office documents such as business licences (update/ renew), fire safety and fire fighting documents, ETC…

- Ensure that at any times our company environmental, health and safety requirements are being followed;

- Participate in another special projects & activities;

2. HR tasks:

- Manage leave application & Annual leave system;

- Manage and organize annual health checkup program;

- Handle work permit for foreign staff when requested;

- Coordinate with Trade Union team to organize staff activities;

- Other tasks related to Human Resources & Admin functions to provide the best support & working environment for all staff at all times;

Working place: Unit D3-1, 3rd floor, Standard Factory D, Lot Va.04b located on Road 24 & 17, Industrial Park within Tan Thuan Export Processing Zone, Tan Thuan Dong Ward, District 7, Ho Chi Minh