Human Resource Executive - Japanese

Main Duties:1. HR Operations & Recruitment* HR Operations- Regulation Management: Establish, update, and ensure compliance with Labor Regulations and internal policies.- Performance Appraisal Support: Assist in payroll and bonus calculations and facilitate the performance review process.- Social Insurance: Execute procedures for Social, Health, and Unemployment Insurance in accordance with local laws.- Employee Benefits: Update and operate employee benefit programs and internal welfare policies.- HRIS Management: Operate and maintain the Human Resources Information System for data accuracy.- Labor Contracts & Personnel Records: Draft and manage labor contracts and related legal documentation. Maintain comprehensive employee physical and digital files.- Deduction Management: Oversee payroll deduction procedures, including Personal Income Tax (PIT) and statutory insurances.- Statutory Reporting: Prepare and submit periodic reports to Labor Agencies and Statistical Bureaus.- Safety & Facilities: Oversee Fire Prevention and Fighting (PCCC) protocols, disaster preparedness, and general office maintenance.- Insurance Management: Manage corporate insurance policies and commissioned insurance schemes.* Recruitment Activities- Recruitment Planning: Develop strategic hiring plans and identify manpower requirements.- Job Posting Management: Draft professional Job Descriptions (JDs) and manage various recruitment channels.- Partner Relations: Liaise and negotiate with Headhunters and Recruitment Agencies.- Screening & Coordination: Screen candidate resumes and coordinate interview schedules with department heads.- Interviewing: Conduct initial HR interviews to assess cultural fit and soft skills.- Offer Management: Prepare Offer Letters and handle salary/benefit negotiations.- Onboarding: Facilitate new hire procedures and conduct orientation/integration training.- Data Analysis: Track, analyze, and report on recruitment KPIs to improve hiring efficiency.2. Administration & Japanese Expert Support* Administrative Tasks- Organize internal corporate events, including company trips, team-building activities, and conferences.- Manage business travel logistics, including flight bookings, hotel accommodations, and itineraries.- Oversee office facilities, corporate insurance, and fire safety compliance.- Act as the primary point of contact for greeting and hosting partners and clients.* Japanese Expert Support- Provide high-quality document translation between Japanese and Vietnamese.- Manage administrative legalities for expatriates, including Visas, Work Permits (WP), and Temporary Residence Cards (TRC).- Arrange logistics for Japanese assignees, including housing search and transportation.3. Strategic & Other Duties- Proactively propose solutions to optimize HR workflows and enhance organizational efficiency.- Resolve ad-hoc issues and execute additional tasks as assigned by the Management.