[Nam O Heritage] Administrative Coordinator/Điều phối viên hành chính

Administrative Coordinator is the operational backbone of the department, providing comprehensive administrative and logistical support to ensure efficiency and organization. This role requires exceptional multitasking abilities, a proactive approach, and meticulous attention to detail to handle a wide range of tasks from scheduling and correspondence to document management and event coordination, thereby enabling the smooth daily functioning of the team.

Key Responsibilities

Administrative & Office Management: Serve as the first point of contact for internal and external inquiries. Manage office supplies, equipment maintenance, and vendor relations. Ensure the office environment is organized and fully functional.

Communication & Correspondence: Draft, format, and distribute professional emails, memos, letters, and reports. Maintain effective communication channels within the department and with other stakeholders.

Schedule & Meeting Coordination: Proactively manage complex calendars, schedule meetings, appointments, and conference calls. Coordinate logistics for meetings, including room booking, agenda distribution, and minute-taking.

Document & Data Management: Create, update, and maintain organized physical and digital filing systems. Handle sensitive information with confidentiality. Assist in data entry, report generation, and presentation preparation.

Travel & Event Support: Arrange travel itineraries, accommodations, and transportation for staff as required. Provide logistical support for company events, workshops, and team activities.

Project Assistance: Provide administrative support for ongoing projects, including tracking deadlines, compiling materials, and facilitating communication among team members.