HR & Admin Executive

The Role & Key Responsibilities: 1. Recruitment (30%) • Full responsibility for recruitment including job description preparation, job-posting, CV collecting & screening, sourcing potential candidates from internal and external introduction, scheduling interviews, etc. • Coordinate with line managers to clarify specific requirements of vacancies • Advise and improve the hiring process • Manage full employee cycle from onboarding, orientation, training, development till offboarding 2. Compensation and benefits (30%) • Collect and manage all employee information • Develop monitoring and management system for working hours • Provide timely and accurate calculation of payroll, bonus, allowance for all employees • Be responsible for monitoring employee data in compulsory social, health and unemployment insurance (SHUI) • Prepare and submit labor and social insurance reports to local authorities. • Be responsible for PIT declaration, PIT code, dependants… (included PIT finalization). • Manage staff Annual Leave days, timesheet, and insurance claims (if any) • Assist in the development and develop policies of managing performance and KPIs to ensure the efficient performance by employees, aligning with the company's goals and strategy. • Advise and improve other employee benefit, e.g. Annual health checkup, additional Insurance… 3. Contracts & Employee Relations (10%) • Prepare, and follow up on new labor contracts, tracking contract list and expired contracts • Create and update procedures/decisions/forms for the HR department • Maintain employee records according to policy and legal requirements • Co-ordinate and advise line managers on labor issues • Review employment and working conditions to ensure legal compliance. 4. Office management (30%) • Manage flights, visas, hotels and ground transportation for employee business trips • Organize company gathering, and other employee's activities (e.g. year end party, team building, birthday, team lunch…) • Collaborate with service agent to obtain Expatriates’ work permit, resident card, and other relevant document. • Collaborate with relating departments to build up and ensure compliance of Company Policies and Procedures. • Manager day-to-day office administration eg. purchasing office pantry, stationery & miscellaneous items, arranging repair or maintenance service, etc. • Other admin tasks.