{AKYN HOSPITALITY GROUP} tuyển dụng Purchasing Officer làm việc tại TPHCM

Administration

 Routes all incoming and outgoing mail as well as correspondence related to the Procurement Department.

 Answers and routes incoming telephone calls.

 Maintains, creates and routes all administrative paperwork related to or to be distributed by the Procurement Department.

 Compiles statistical reports as required by Procurement Manager.

 Mails, and forwards approved Purchase Orders, Contracts to respective suppliers.

 Maintains item records and forms as required by the corporate management and policies.

Customer Service

 Handles all internal customer complaints and inquiries in a courteous and efficient manner, following through to ensure problems are resolved satisfactorily.

 Maintains positive colleague interactions with good working relationships.

Financial

 Ensures that all company and local rules, policies and regulations relating to financial record keeping, money handling and licensing are adhered to, including the timely and accurate reporting of financial information.

Operational

 Thorough understanding of the Procurement Management System.

 Supports the day-to-day administrative operation of FF&E and OS&E purchasing within the Procurement Department.

 Maintains contracts, purchase requests, and other relevant documents pertaining to the purchases.

 Informs Procurement Manager & Assistant Procurement Manager of unusual, important or urgent matters.

 Enforces all operating and control procedures to ensure that movement of goods into and within the company / sample room is properly accounted for as instructed by the Assistant Procurement Manager/Procurement Manager.

 Adheres to internal control Policy and Procedure throughout the department, regarding receiving, inventory control and issuing processes.

 Ensure all products buying are accompanied by approved purchase requisitions from all hotel departments clearly specifying quantities and specifications.

 Seek samples from vendors if required.

 Ensures samples are kept properly for future return to vendors, if required.

 Clarifications with end users of the purchases if there is any doubt in quantities, specifications, delivery dateline or any other matters related to the purchase.

 Sourcing of items and vendors to get best price, quality, payment terms, warranty and delivery lead time for hotel.

 Negotiate with vendors on best terms & conditions with vendors especially price, warranty, payment terms and any other terms which will benefit the company/hotel.

 Following up with Finance Department for payment especially deposit payment, if any, after the contract is signed.

 Work with vendors, Finance Department and BOD on review and approval of contracts.

 Ensures all signed contracts and related documents are properly filed for future references/needs.

 Ensures the timely clearance of all freight from forwarders, customs clearance of inbound freight, and other activities required to ensure prompt delivery of imported Procurement to the hotel.

 Ensures the timely delivery of all ordered items from vendors, and any other 3rd party activities (shipper) required to ensure prompt delivery of Procurement to the hotel.