Engineering Secretary

- To maintain working calendar of Chief Engineer;

- To handle all telephone calls, take and deliver telephone messages accurately, legibly and promptly;

- To handle distribution of all incoming and outgoing correspondence/packages promptly and efficiently;

- To proofread and review all correspondence before submitting to Chief Engineer for approval;

- To type all and/or word processing all correspondence, reports and memoranda emanating from the Engineering Department;

- To create, transcribe, and distribute meeting agendas and minutes;

- To maintain hard copy and electronic filing system of the Engineering Department;

- To assist the Engineering Department in elaborating business documents;

- To review and sort request orders and mark actions or attention Chief Engineer;

- To act as custodian of office supplies and other Engineering forms;

- To contact managerial and staff personnel for collection of data statistics and reports;

- To act as liaison between the Engineering Department and other departments;

- To perform follows ups on reports or special assignments;

- To oversee the status of operations and projects/programs (if any) of the Engineering Department to ensure smooth progress;